Coffee Facilitator Checklist

This page shows checklist for facilitator to run main events of Coffee team.

Rotating lists for person in charge: Irene — Jackie — Jeng — Kate — Keenan — Richard

A. Backlog refinement

Before

• Create milestone (Format: W No. (dd/mm-dd/mm) on GitLab
• Remind team to brainstorm ideas that supports OKR, lead gens, and other marketing activities

During

• Go to the Gitlab board and ask each member if they'll have leftover tasks for next week
• Go to the milestone for next week and add in the name of the tasks for next week
  • OKR
  • Lead gens
  • Other activities by marketing functions
• Assign the PIC for each tasks
• Review next week's meeting calendar and team rotation

B. Weekly planning

Before

• Remind every task owner to update their issues on Gitlab with all the status, details and labels

During

• Go over the milestone first
• Go to the Gitlab board and go through issues by the following order:
  • Review
  • In progress
  • To-do
• Discuss with the team in more detail how the team will deliver the selected product backlog items
  • AC, DOD, Tasks in details
  • Select assignee and supporter
  • Review value and priority
  • Review estimated time or deadline
  • Review meeting date-time if it's a meeting

• Review the milestone again to make sure the team didn't miss any committed tasks
• Create or update calendar events for team meetings during the week

C. Sprint review

Before

• Remind all members to update issue tasks
• Check GitLab & identify which items should be demotrated and the order of demo

During

• Review Team OKR & Marketing Metric Review
• Review the status of all tasks on Gitlab board
• The Development Team demonstrates the work that it has delivered to reach the sprint goal.

After

• Close the milestone at the end of Friday

D. Sprint retro

Before

• Log into Retro board on Retrotool.io using Coffee's account (which can be found on Password)

During

• Allow all members to create cards for Glad / Sad / Start doing columns
• Let members explain their cards and group
• Ask everyone to vote maximum 3 items they want to discuss and solve
• Discuss solutions for selected items and owner for these solutions

After

• Remind owner to create issues for selected items on GitLab