Coffee Facilitator Checklist
This page shows checklist for facilitator to run main events of Coffee team.
Rotating lists for person in charge: Irene — Jackie — Jeng — Kate — Keenan — Richard
A. Backlog refinement
Before
- Create milestone (Format: W No. (dd/mm-dd/mm) on GitLab
- Remind team to brainstorm ideas that supports OKR, lead gens, and other marketing activities
During
- Go to the Gitlab board and ask each member if they'll have leftover tasks for next week
- Go to the milestone for next week and add in the name of the tasks for next week
- OKR
- Lead gens
- Other activities by marketing functions
- Assign the PIC for each tasks
- Review next week's meeting calendar and team rotation
B. Weekly planning
Before
- Remind every task owner to update their issues on Gitlab with all the status, details and labels
During
- Go over the milestone first
- Go to the Gitlab board and go through issues by the following order:
- Review
- In progress
- To-do
- Discuss with the team in more detail how the team will deliver the selected product backlog items
- AC, DOD, Tasks in details
- Select assignee and supporter
- Review value and priority
- Review estimated time or deadline
- Review meeting date-time if it's a meeting
- Review the milestone again to make sure the team didn't miss any committed tasks
- Create or update calendar events for team meetings during the week
C. Sprint review
Before
- Remind all members to update issue tasks
- Check GitLab & identify which items should be demotrated and the order of demo
During
- Review Team OKR & Marketing Metric Review
- Review the status of all tasks on Gitlab board
- The Development Team demonstrates the work that it has delivered to reach the sprint goal.
After
- Close the milestone at the end of Friday
D. Sprint retro
Before
- Log into Retro board on Retrotool.io using Coffee's account (which can be found on Password)
During
- Allow all members to create cards for Glad / Sad / Start doing columns
- Let members explain their cards and group
- Ask everyone to vote maximum 3 items they want to discuss and solve
- Discuss solutions for selected items and owner for these solutions
After
- Remind owner to create issues for selected items on GitLab
No Comments